EMBRACING NEW TECHNOLOGY IN A LOW TECH INDUSTRY







In as much as there has been a lot of talk about technological advancements and embracing new technology in our various industries, there are still some companies that are either too stuck in their rudimentary ways to adopt new technologies or they are in some cases too scared to risk adopting newer ways of doing things. Most times, they do not even see a problem in their operations and are quite content with their current system.

Speaking of Industries that have not really fully adopted to new technology, trucking industries would top that chat. This industry is one of the few who seem to have dug in their heels and remained unmoved by all the potential benefits of new technology. But then, the benefits of new technology cannot be over emphasized as those who have adopted its ways can testify.

Still on trucking companies, a typical trucking company has the most basic and archaic type office equipment you can think of. A typical look around offices in this category would show equipment like: A computer, one that is functional for the most basic purposes such as typing and so it could as well be a typewriter. To add to this would be a faxing machine, several filing cabinets and the all too famous white boards, all of which would be in plain sight.

Most operators in this industry believe in the catch phrase ‘getting the job done’ and so somehow they feel these basic machines are all they need to do so. To these operators, they couldn’t care less about the models of these equipment as long as it suits the purpose. How well the job is done is really not something they seem to be concerned about either.It is funny how contagious this kind of thought process can be as this is exactly what obtains in most transportation industries.  They tend to also look to themselves for encouragement, thus finding solace in their own rigid overviews on this issue of new technology. Now let us look at just how we can indeed bring improvement to the trucking industry. First how do we move their office equipment from archaic to modern? How do we replace their out dated office space with what an ideal office space should be about in this era of modernization and advanced technology.

Starting first with the Computers. These can be replaced with flat screen monitors and systems with modern if not cutting edge technology. A lot of times old computer systems are retained under the guise of ‘’durability’’ but then, there are strong brands out there with new models that are not only functional and durable but also boast of a variety of newly introduced functions that would indeed make for better transactions.

Next would be the Fax Machines. I honestly do not remember how long ago it was that faxing documents were the means of dissemination. For a long time now the word faxing has been replaced with emailing and imaging document. To own a dedicated line for faxing costs a lot more than what it would entail to use document imaging. With the extra charges for 'not so close distances,' it would be rather more reasonable to purchase a modern printer with a scanner. With this alternative, not only is money saved but so is paper that would have been wasted printing a ton of stuffs.

This then leads us to talk about The Filing Cabinet. Not only do these filing cabinets take up a lot of space, it also is not a cost effective system as a lot of money is expended annually, hiring clerical staffs. These clerical staffs have a job description that very much involves sorting through piles of filed documents that could easily be retrieved in seconds from a computer. This would not only reduce the number of filing cabinets per office, it would also save time as valuable time that would have been wasted sorting tiles could be. re directed into more productive use. In other words, image documenting saves money as well as time and energy.

Now one final thing we would like to replace in a trucking office would be the White Board. Oh yes they still use those and yes white boards are replaceable! Instead of this, a software with the ability to dispatch is all they need. With such a trucking software, specifics like Driver's pay grade, IFTA reports, customer's profit margin and so much more can be derived. Whilst the white board seems effective for tracking daily and maybe weekly reports / transactions, it however cannot provide information that spans for a longer period say months / years.

I totally get where Trucking companies are coming from and just how taking risks can make one be filled with uncertainty. But then, the worst type of risks are the ones not taken, especially when it means: increased productivity, saved time, smoother operations and cost effectiveness. There are an array of software and equipment to choose from, so start today!